November 9, 2009- Meeting Minutes

1^st Meeting of the 2010 OPLL Board

President Report:  Tom Roward

The meeting was called to order. Dave O’Brachta voted in as Special Event Coordinator and Karen Roward as Softball Equipment Manager. 

Welcome, congratulations and introduction of all new members.

Need a complete operating schedule by the December meeting.

On-line registration will be the same as last year starting 1/1/10.  On-site registration will only be one day- 1/9/10.   Old equipment drive to be done in conjunction with on-site registration.

 Evaluations need to be scheduled.  Fundraising for capital improvements a must!  Insurance/charter is up to date.  Any by-law changes need to be on the January 2010 agenda.  We need to finalize our wants for the Holmes & Murphy property.  April school break is during our opening weekend for National, International and American Leagues.

Director of Baseball:  Tom Prince

Trying to come up with ways to end the season (including play-offs) by July 4^th.  Probably means changes to play-off formats.  Discussed internet camera options on each Duerr Road as possible fundraiser.  Baseball committee is going to try and publish an evaluation guideline pamphlet, so all evaluation ratings can try to become more consistent.

Director of Softball:  Joe Pici

Softball registration numbers should be similar to last season.  With that assumption softball will need 3 diamonds on Monday and Wednesday evenings, 2 diamonds on Tuesday, Thursday and Friday evenings, and 3 diamonds on Saturday at 10:30 am and 3 diamonds at 1:00 pm.  The play-off format for Majors and Seniors will be a weekend tournament instead of 2 weeks of play-offs.

There will be 7 travel teams for the 2010 season- 2 each for 10U, 12U, 14U and 1 for 16U. Possibility 2 tournaments – May 14-16 hosting 14U and 16U teams, May 21-23 hosting 10U and 12 U teams. 

A suggestion was made to have an OPLL Golf Tourney to raise funds for capital improvements, such as skinning the diamonds and or lights for California back diamond.

Treasurer:  Jim Biddle-   not present

No issues with 2010 budget.

Safety Officer:  Jim Ryan

Working on dates for AED/CPR training, certification is every two years. More details to follow, potential dates in March.  All board members are expected to be trained.

Baseball Tournament and Travel Director:  Eric Dietz

Southtowns travel the same as last year.  Winter ball set-up as young as 10U, hopefully able to go to 9U.

Softball Tournament and Travel Director:  Tim Frappa

Potential fundraisers Frito Lay and Delta Sonic.

Tournaments:  May 14-16:  14U and 16U

                           May 21-23:  12U and 10U

Coaching Coordinator:  Rich Galas:

Offer skills sessions 3 pack at New ERA in February, March and April, potential Girl’s Clinics as well.  Fundraising option of a merchandise store on-line.

Sponsorships:  Pete Murray

Discussed sponsors from the past season and potentially different levels of sponsorship.  Possible new signage on left field at Duerr Road.   Ormsby Center in East Aurora interested in project to build something for OPLL organization. 

Equipment-Baseball:  Don Jank

Equipment and uniform orders in December.

Director of Grounds & Facilities:  Tim Fitzgerald- (not present)

Building scoreboard for Diamond #4 and maybe another garage or shed.

Special Event Coordinator:  Dave O’Brachta

Parade to be planned in upcoming months.

Website:  Anna Radin- (not  present)

Get information to Anna to add to OPLL web site. 

New Business:

Unfinished Business: 

Large banner on left field and scoreboards.

Awards given to Rich Young and Tim Frappa for Volunteer of the Year 2009 season. Congratulations and thanks!